Why is it crucial for classified information to have a date of review?

The importance of having a date of review for classified information lies in the need for a timely assessment of whether that information still requires protection. Classified information can become outdated or less sensitive over time due to changes in circumstances, technology, or the legal landscape. When a document is marked with a review date, it establishes a systematic approach for security personnel and decision-makers to periodically evaluate the content.

This review process is vital for maintaining the balance between national security interests and public right to information. It helps prevent the extension of classification beyond what is necessary, which could lead to unnecessary secrecy and hinder transparent governance. The review ensures that information that no longer meets the criteria for classification is declassified in a timely manner, thus fostering accountability and trust while safeguarding sensitive data that still requires protection.

In contrast, aspects like organizing files or providing historical context, while certainly valuable, do not address the core purpose of periodic reviews aimed at ensuring that classified information is actively managed based on its relevance and sensitivity.